Mission Statement

  • To focus on the development of self-sufficiency for the economically disadvantaged people and communities of Oklahoma to work toward a better understanding by the general public and decision makers of the role which Community Action plays in helping the disadvantaged.
  • To provide for the effective exchange of information and knowledge between and among the various agencies serving the economically disadvantaged of Oklahoma and to offer assistance to member agencies in the advancement of the programs which accomplish this goal.
  • To promote public awareness of and involvement with the issues which result in keeping the people in poverty and to provide critical information about the potential impact of various public decision upon the poor of Oklahoma.
  • To offer a singular voice of Community Action in the most critical issues facing the State of Oklahoma and to provide important information to members of the Executive branch of government as well as to members of the state legislature.

 Bylaws

ARTICLE I

Name and Description

The name of the association shall be called the Oklahoma Association of Community Action Agencies, Inc., an organization incorporated in 1966 under the laws of the State of Oklahoma to carry out the purposes and functions set out in these by-laws. A central state office shall be established by the Oklahoma Association of Community  Action Agencies, Inc. under the direction of the Executive Director of the Association.

ARTICLE II

Purpose and Function

Section 1 – Purpose: The purpose of the Association shall be to facilitate the objectives of Community Action Agencies whose goals are eliminating the causes of poverty in the State of Oklahoma, through cooperation and coordination among Community Action Agencies and coordination with funding agencies. The Association will operate exclusively for educational and charitable purposes.

Section 2 – Function: The function of the Association shall be to utilize the individual talents and abilities of the Community Action staff and volunteers for the overall

advancement of poverty eliminating programs in the State of Oklahoma through systematic communication between areas to (1) achieve a regular and effective exchange of ideas, information, and experience among the Community Action Agencies in the state; (2) to facilitate the reporting and discussion of the policy directive by those staff officials responsible for their implementation at the community level; and (3) to develop a spirit and practice of professionalism on the part of Community Action employees through meetings, workshops, conferences, self-evaluation and such organizational actions as may be advisable.

Section 3 – Executive Director: The Board of Directors shall employ an Executive Director whose title, terms, and conditions of employment shall be specified by the Board of Directors. The Executive Director shall carry out the duties described in the approved job description.

Appointments, Power, and Duties

The Executive Director shall have such general executive powers and duties of supervision and management, including carrying out the association’s goals and policies and to effect all directions and resolutions of the Board of Directors. The Executive Director shall direct the day-to-day affairs of the Association. Duties shall including supervising all employees, reporting to the Board of Directors, collecting any charges or fees, and keeping records in the form prescribed from time to time by the Board of Directors and reporting thereon whenever so requested by the Board of Directors. The Executive Director shall be responsible to the Board of Directors and shall report directly to the Board of Directors.

ARTICLE III

Not for Profit Status

The corporation is not organized for pecuniary profit nor shall it have any power to issue certificates of stock or declare dividends and no part of its net earnings shall inure to the benefit of any member, director, trustee or individual. The balance, if any, of all money received by the corporation from its operations, after the payment in full of all debts and obligations of the corporations of whatsoever kind and nature shall  be used and distributed exclusively for carrying out only the purposes and functions of the corporation set forth in ARTICLE II hereof.

Notwithstanding any other provisions of these articles, the Association shall not carry on any other activities specifically prohibited by a corporation exempt from Federal income tax under 501 (c)(3) in the Internal Revenue Code of 1954 or the provisions of section 501(h) of the Code.

ARTICLE IV

Membership

Section 1 – Member: Any Community Action agency designated as such by the State of Oklahoma, upon payment of current association dues and payment of previous year’s dues, shall be a member in good standing. Each member agency will be entitled to one voting representative at meetings of the Association Board of Directors and shall be entitled to one (1) vote on all questions. Agency staff shall be eligible for individual membership in the Association but have no voting privileges.

Section 2Non-Community Action Members: Any organization or staff member of a social service and educational organization in the State of Oklahoma may be a non-voting member of the Association, upon payment of Association dues.

Section 3 – Honorary Membership: Any individual (or organization) may be awarded an honorary membership in recognition of outstanding service to low income Oklahomans. An individual or organization shall be eligible for honorary membership by the nomination of an active member and approval of a three-fourth vote of the Association members present at any regular Association meeting. Honorary members shall not have a voting privilege.

Section 4 – Dues: Dues in the Association will be established annually by the board of directors. Three classes may be created: Community Action Agency Dues, Individual Membership Dues and Affiliate Membership Dues. Community Action dues shall be due the first day of the Association’s Fiscal year. Agency dues may be paid in installments.

ARTICLE V

Government

Section 1Board of Directors: The board of directors of this Association shall consist of one voting designated representative of an Oklahoma Community Action Agency in good standing, as stated in Article IV, section 1. Other designated representatives of member organizations may attend board of directors meetings as non-voting members. The president of the Association shall serve as chairman of the board of directors.

Section 2 – Executive Committee: The executive committee shall consist of the officers of the Association and the immediate past president provided s/he is still a member of the board.

Section 3 – The Executive Committee shall have the authority to advise and/or make recommendations to the Board of Directors; prepare and recommend an annual budget; handle personnel matters; and handle any other matter directed to them by a majority vote of the Board of Directors.

The Executive Committee shall also act for the Board of Directors in necessary business which may occur between Association meetings and requires immediate attention. Such action taken by the Executive Committee is subject to ratification by the Board of Directors at their next regular meeting.

Section 4 – Expenditures: The association accounts, including records of receipts and expenditures, will be maintained by the Association’s designated official. All checks will require the signature of one designated association official. Designated officials shall be at least two members of the executive committee and the executive director of the Association.

Section 5 – Contracts, Reports: All contracts, contract modifications and required reports for any such contracts will require the signature of one designated association official. Designated officials for all contracts, contract modifications and required reports shall be at least two members of the executive committee and the executive director of the Association.

ARTICLE-VI    

Meetings

Section 1 – Regular Meetings: The board of directors shall meet on the third Wednesday of each month at a place and time determined by the executive committee. If any change is to be made as to the date, time, or place of regularly scheduled meetings, notice in writing shall be given not less than 10 days prior to implementation of such change.

Section 2 – Statewide Conferences: Statewide meetings of the Association will be held during each year as scheduled by the Board of Directors.

Section 3 – Annual Meeting: An annual meeting of the Association will be held-during the month of September each year. The annual meeting shall be for the purpose of electing officers and considering such other business as may properly come before the voting membership.

Section 4 – Special Meetings: Special meetings may be called by the president on his/her own initiative or by request of the board of directors.

Section 5 – Notice: Notice of all meetings shall be given to each member agency at least 48 hours prior to the meeting, in accordance with the Oklahoma Open Meeting Act (Title 25, Section 301-314 of Oklahoma State Statutes).

Section 6 – Quorum: Fifty-one percent of the voting membership shall constitute a quorum at all meetings.

ARTICLE VII

Officers

Section 1 – Officers and Duties: Officers of the Association shall consist of a president, first vice-president, second vice-president, secretary, and treasurer.

Section 2 – President: The president shall be the chief executive officer of the Association, and shall serve as chairman of the board of directors. S/he shall perform such other duties as are incidental to the office and which shall be directed by resolution of the board of directors.

The president shall be elected by a majority of the voting membership and shall become a member of the executive committee.

Section 3 – First Vice-President: The first vice-president shall, in the absence of the president, perform the duties of the president, and shall perform such duties as the president and the Association prescribe. The first vice-president shall be elected by a majority of the voting membership and shall become a member of the executive committee.

Section 4 – Second Vice-President: The second vice-president shall, in the absence of the president and first vice-president, perform such other duties as the president and the Association prescribes. The second-vice-president shall be elected by a majority of the voting membership and shall become a member of the executive committee.

Section 5 – Secretary: The secretary, with assistance from staff of the Oklahoma Association of Community Action Agencies, Inc. shall be responsible for keeping an accurate record of the membership and for taking and preserving accurate minutes of all regular, special, and annual meetings.

Notification of all regular, special and annual meetings in accordance with Article VI, shall be given to all members of the board of directors. Other duties prescribed by the president and the Association shall be performed. The secretary shall be elected by a majority of the voting membership and shall become a member of the executive committee.

Section 6 – Treasurer: The treasurer shall be responsible for the Association funds, and will insure that proper documentation relating to all funds and other assets is adequately maintained. The treasurer shall submit a monthly report to the board of directors reflecting receipts, and balance of the Association accounts. The treasurer shall be elected by a majority of the voting membership and shall become a member of the executive committee.

Section 7 – Vacancies: If any office except the office of the president shall be vacant, it shall be filled by appointment of the executive committee for the remainder of the term. Upon a vacancy in the office of the president, the vacancy shall be filled by the first vice-president. The executive committee shall then appoint a new second vice-president for the remainder of the term.

ARTICLE VIII

Nominations and Elections

Section 1 – Nominating Committee: At least one month prior to the annual meeting, the president shall appoint, subject to approval by a simple majority of the board of directors, a nominating committee consisting of five members. Current officers shall not serve on the nominating committee.

Section 2 – Nominations: The nominating committee shall recommend a slate of officers which shall consist of the, president, first vice-president, second vice-president, secretary and treasurer. The recommendations of the committee will be presented at the annual meeting of the Association. At that time, nominations from the floor will be accepted.

Section 3 – Term of office: officers shall be elected for a term of two years

Section 4 – Selection of Officers: Election of officers, who shall be active members of the Association, shall be by a majority of the board of directors.

Section 5 – Date of Election: Officers shall be elected and installed at the annual meeting of the Association.

ARTICLE IX

Committees

Section 1: The board of directors shall have the authority to establish standing committees as deemed necessary to fulfill the purpose and function of the Association. The president shall have the authority to establish ad hoc committees as deemed necessary. The composition of these committees shall fairly reflect the composition of the full board.

Section 2: All committee chairs and members shall be appointed by the president subject to the approval of the board of directors. Standing committees shall continue to serve until a new chairman is designated.

Section 3: The president, in the performance of duties and to properly carry out the duties of the office, may be an ex-officio member of all committees of the Association.

ARTICLE X

Procedures

Section 1 – Roberts Rules of Order shall govern the proceedings of all regular, special,  and annual meetings of the Association.

Section 2 – Minutes: Minutes of the previous meeting shall be distributed to all members before the next meeting and shall be made available to the public upon request.

Section 3 – Proxy: Voting by proxy is not permitted at meetings of the board of directors or of its committees. This prohibition applies equally to all members of the board.

ARTICLE XI

Conflict of Interest

Section 1: No person may sit on the board of directors who is an officer or an employee of an organization contracting to perform any component of OKACAA.

ARTICLE XII

Dissolution

Section 1: In the event of the dissolution or other liquidation, the assets of this corporation shall be conveyed to Oklahoma non-profit, charitable, educational or community entities qualified as tax-exempt organizations under Section 501 (c)(3) of the Internal Revenue Code as now set out or hereafter amended, such tax-exempt entities to be selected by the Association similarly determined.

Section 2: Dissolution of this corporation shall be in compliance with the laws of the State of Oklahoma.

Section 3: The disposition of all property and assets of this Association not owned by the Association, but used by the Association, shall be returned to the contributor.

ARTICLE XIII

Amendments

Section 1: By-laws of the Association may be amended by two-thirds of the voting membership at any regular, special, or annual meeting provided written notice of the proposed changes or amendments has been given to each Association member at his/her last known address at least ten days prior thereto.

March 18, 2015